Writing Effective Emails IELTS Reading Answers

Feb 7, 2023

Writing Effective Emails IELTS Reading Answers contains a write up about the way to write emails.Writing Effective Emails IELTS Reading Answers contains a total of 6 paragraphs. Related to the paragraphs are 6 questions. Candidates in this IELTS Section will be shown various question types with clear instructions. The paragraphs contain information about methods to be used to write effective emails. THere have been various techniques mentioned which prove to be effective while writing emails.

Writing Effective Emails IELTS Reading Answers is an IELTS Reading passage which comprises one type of question:Associate headings with paragraphs. Candidates are required to read each paragraph attentively and thoroughly. The interpretation of each paragraph is must. An overall theme of the paragraph is required to answer the questions. The important information must be remembered. Each paragraph must be interpreted and understood. To gain proficiency, candidates can practice from IELTS reading practice test.

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Section 1

Read the Passage to Answer the Following Questions

Writing Effective Emails IELTS Reading Answers

Follow these simple rules to make a positive impression and get an appropriate response.

Like a headline in a newspaper: it should grab the recipient’s attention and specify what the message is about – use a few well chosen words. If the email is one of a series e.g. a weekly newsletter, include the date in the subject line. Never leave it blank.

If you need to email someone about several different issues, write a separate email for each subject. This allows the recipient to reply to each one individually in a timely manner. For instance, one subject might be dealt with quickly while another could involve some research. If you have several related points, put them all in the same email but present each point in a numbered or bulleted paragraph.

Your email should be clear and concise. Sentences should be short and to the point. The purpose of the message should be outlined in the first paragraph and the body should contain all of the relevant information.

Be sure to include a ‘call to action’ – a phone call or a follow-up appointment perhaps. To ensure a prompt reply, incorporate your contact information – name, title, company, phone/fax numbers or extensions, even your business address if necessary. Even internal messages must have contact information.

Emails, even internal ones, should not be too informal – after all, they are written forms of communication. Use your spell-check and avoid slang.

Only use this technique for very short messages or reminders where all the relevant information can fit in the subject line. Write EOM at the end of the line to indicate that the recipient doesn’t have to open the email.

Section 2

Solution and Explanation

Read the text below and answer Questions 22–27.

Questions 22–27

The text on the next page has six sections, A–F.

Choose the correct heading for each section, A–F, from the list of headings below.

Write the correct number, i–x, in boxes 22–27 on your answer sheet.

List of Headings

Written communication
Clarity
Style
Research
End of message
One point per email
Relevance
Specify the response you want
The subject line
Internal emails

Section A

Answer: ix
Supporting Statement: Like a headline in a newspaper: it should grab the recipient’s attention and specify what the message is about – use a few well chosen words.
Keywords: Headline, message
Keyword Location: Paragraph A
Explanation: As per paragraph A, it has been mentioned that similar to a newspaper headline, it should catch the reader's eye and make it clear what the message is about by using a few well-chosen phrases. Include the date in the subject line of any emails that are part of a series, such as a weekly newsletter. Don't ever leave it empty. So, it can be deduced from the lines that the subject line has been mentioned. So, the correct answer is ix.

Section B

Answer: vi
Supporting Statement: If you need to email someone about several different issues, write a separate email for each subject. This allows the recipient to reply to each one individually in a timely manner.
Keywords: Email, subject
Keyword Location: Paragraph B
Explanation: As per paragraph B, it has been clearly mentioned that write a different email for each subject if you need to email someone about many difficulties. This enables the recipient to promptly respond to each one individually. Put all of your linked arguments in one email if you have them, but make sure to break each one up into numbered or bulleted paragraphs. So, the correct answer is vi as per the explanation.

Section C

Answer: ii
Supporting Statement: Your email should be clear and concise. Sentences should be short and to the point.
Keywords: Email, clear and concise
Keyword Location: Paragraph C
Explanation: In paragraph C, there are guidelines given for composing an effective email. The writer suggests that being direct and succinct is the best approach when writing an email. This means that using short, straightforward sentences is recommended in order to communicate the message effectively. The objective of the email should be clearly stated in the first paragraph, so that the reader can understand the purpose of the message from the beginning. This allows the recipient to quickly determine whether the email is relevant to them and what action, if any, they need to take. Including all relevant information in the body of the email is also important. This ensures that the reader has all the necessary information to fully understand the message and make an informed decision. By including all relevant information, the writer reduces the risk of having to send follow-up emails, which can be time-consuming and can delay the resolution of the matter.
In conclusion, the approach to email writing outlined in paragraph C emphasizes the importance of being brief and direct. By following these guidelines, the writer can communicate the message effectively and achieve their objective in a timely and efficient manner. This approach to email writing can help to improve productivity and reduce the amount of time spent on administrative tasks, allowing the writer to focus on more important tasks.

Section D

Answer: viii
Supporting Statement: Be sure to include a ‘call to action’ – a phone call or a follow-up appointment perhaps.
Keywords: Include, call to action
Keyword Location: Paragraph D
Explanation: The purpose of including such information is to make it easier for the recipient to get in touch with the sender. By providing a call to action and all necessary contact information, the recipient can take the next step towards establishing a connection with the sender. This is important because it helps to build trust and establish a relationship between the two parties. Furthermore, by providing all necessary information, the recipient can quickly and easily respond to the call to action, thereby ensuring a timely response. In conclusion, the correct answer as per paragraph D is option viii, which involves including a call to action along with all relevant contact information to ensure a timely response from the recipient. This information is crucial in establishing a relationship and building trust between the two parties. By providing all necessary information, the recipient can easily take the next step towards establishing a connection with the sender.

Section E

Answer: iii
Supporting Statement: Emails, even internal ones, should not be too informal – after all, they are written forms of communication. Use your spell-check and avoid slang.
Keywords: Emails, internal ones, formal
Keyword Location: Paragraph E
Explanation: As per paragraph E, it has been clearly mentioned that emails are written means of communication, even internal ones shouldn't be too casual. Use spell check and stay away from slang. So, the correct answer is iii as per the explanation provided.

Section F

Answer: v
Supporting Statement: Write EOM at the end of the line to indicate that the recipient doesn’t have to open the email.
Keywords: End of the line
Keyword Location: Paragraph F
Explanation: As per paragraph F, it has been mentioned that use this method just for reminders or messages that are extremely brief. And can fit all the necessary information in the subject line. To let the receiver know they are not required to open the email, write EOM at the end of the line. So, the correct answer is v as per the explanation provided.

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