Running a Meeting Reading Answers

Feb 17, 2023

Running a Meeting Reading Answers contains a write up about giving a meeting effectively . Running a Meeting Reading Answers contains a total of 5 paragraphs. Related to the paragraphs are 5 questions. Candidates in this IELTS Section will be shown various question types with clear instructions. The paragraphs contain information about giving an effective meeting. The key points to remember have been mentioned and do's and don'ts have been listed. All the information to present a meeting confidently has been included in the paragraphs.

Running a Meeting Reading Answers is an IELTS Reading passage which comprises one type of question: Complete the chart. Candidates must carefully and properly read each paragraph. It is necessary to interpret each text. In order to respond to the questions, you must identify the paragraph's main idea. It's vital to keep in mind the crucial facts. It is necessary to interpret and comprehend each text. The information which is not mentioned in the paragraphs must be answered as not given. To gain proficiency, candidates can practice from IELTS reading practice test.

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Section 1

Read the Passage to Answer the Following Questions

Running a Meeting Reading Answers

If you're running a meeting for the first time, here are a few tips to help you.

Prior to the meeting, think about the seating and arrange it in an appropriate way. A circle can work well for informal meetings, but sometimes the furniture cannot be re-arranged or rows are more suitable. Consider the participants and decide what is best. Before people arrive, it’s a good idea to designate someone to stand at the entrance and greet everyone.
If the meeting is small, start by requesting everyone to introduce themselves and to give a bit of relevant information in addition to their name. This may be what they do or why they are there. For all meetings, you need to introduce the chairperson, i.e., yourself, and any other outside speakers you have invited.
Next, make sure everyone can see the agenda or has a copy of it. Briefly run through the items then take one point at a time, and make sure the group doesn’t stray from that point until it has been dealt with. Encourage participation at all times so that attendees can contribute but don’t let everyone talk at the same time. Try to keep discussions positive, but don’t ignore conflicts – find a solution for them and make sure they are resolved before they grow.
Summarise points regularly and make clear action points. Write these down and don’t forget to note who’s doing what, and by when. Encourage everyone to feel able to volunteer for tasks and roles. It can help if the more experienced members of the group offer to share skills and knowledge, but don’t let the same people take on all the work as this can lead to tension within the group.
At the end, remember to thank everyone for turning up and contributing. It can be nice to follow the meeting with a social activity like sharing a meal or going to a cafe.

Section 2

Solution with Explanation

Questions 23-27

Complete the chart below.

Choose NO MORE THAN TWO WORDS from the text for each answer.

Write your answers in boxes 23-27 on your reading answer sheet.

Tips on running a meeting

Arrange seats according to the types of meeting and participants

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In small meetings, ask people for some 23 .................... as they introduce themselves

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Make sure the 24 .................... is available to everyone.

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Involve people in the discussion and solve any 25 .................... quickly if they arise

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Note action points and who is responsible for them

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Avoid 26 .................... by involving a range of people in tasks

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Thanks people for coming, and possibly have some kind of 27 .................... afterwards

Question 23

Answer: (relevant) information
Supporting statement: If the meeting is small, start by requesting everyone to introduce themselves and to give a bit of relevant information in addition to their name. This may be what they do or why they are there. For all meetings, you need to introduce the chairperson, i.e., yourself, and any other outside speakers you have invited.
Keywords: requesting everyone, meeting
Keyword Location: Paragraph 2
Explanation: As per paragraph 2, it has been clearly mentioned that begin by asking everyone to identify themselves and to share any relevant information in addition to their name if the gathering is small. They might do this or be there for this reason. You must introduce yourself as the meeting's chairperson as well as any other guests you have invited to speak. All the relevant information must be provided to the team members before the meetings. The meeting must be started on a positive note. So, the correct answer is 'relevant Information' as per the explanation provided and the lines of Paragraph 2.

Question 24

Answer: (meeting) agenda
Supporting statement: Next, make sure everyone can see the agenda or has a copy of it. Briefly run through the items then take one point at a time, and make sure the group doesn’t stray from that point until it has been dealt with.
Keywords: copy, one point
Keyword Location: Paragraph 3
Explanation: As per paragraph 3, it has been clearly mentioned that confirms that everyone has access to or a copy of the agenda. Run through the things quickly, then focus on one point at a time, making sure the group stays on that point until it has been resolved. Agenda refers to the main motive or objective of the meeting. It must be celery to all the participants so that they can actively contribute. So, the correct answer is 'agenda' as per the explanation provided and the information given in paragraph 3.

Question 25

Answer: conflicts
Supporting statement: Encourage participation at all times so that attendees can contribute but don’t let everyone talk at the same time. Try to keep discussions positive, but don’t ignore conflicts – find a solution for them and make sure they are resolved before they grow.
Keywords: encourage, contribute
Keyword Location: Paragraph 3
Explanation: As per paragraph 3, it has been clearly mentioned that to ensure that attendees can contribute, always encourage participation. However, don't let everyone speak at once. Try to keep conversations upbeat, but don't dismiss disagreements; instead, work to address them before they worsen. Conflicts must be avoided while in the meetings. Everyone’s point of view must be encouraged and appreciated. So, the correct answer is 'conflicts' as per the explanation provided and the information given in paragraph 3.

Question 26

Answer: tension
Supporting statement: Summarise points regularly and make clear action points. Write these down and don’t forget to note who’s doing what, and by when. Encourage everyone to feel able to volunteer for tasks and roles. It can help if the more experienced members of the group offer to share skills and knowledge, but don’t let the same people take on all the work as this can lead to tension within the group.
Keywords: summarize, encourage everyone, volunteer
Keyword Location: Paragraph 4
Explanation: As per paragraph 4, it has been clearly mentioned that regularly make clear action points by summarizing the main points. Don't forget to specify who is responsible for what when you write these down. Encourage everyone to consider taking on roles and tasks as volunteers. It can be beneficial if the group's more seasoned members agree to share their expertise, but avoid having one person do all the work as this can cause tension within the group. Tension white roe4senting and carrying out a meeting might reduce confidence. The tension reducer must be encouraged. So, the correct answer is 'tension' as per the explanation provided and the lines of paragraph 4.

Question 27

Answer: social activity
Supporting statement: At the end, remember to thank everyone for turning up and contributing. It can be nice to follow the meeting with a social activity like sharing a meal or going to a cafe.
Keywords: thank everyone, contributing
Keyword Location: Paragraph 5
Explanation: As per paragraph 5, it has been clearly mentioned that at the conclusion, don't forget to express gratitude to everyone who participated. It can be pleasant to engage in a social activity after the meeting, such as eating with others or visiting a café. Engaging in social activity increases the bond between the members. Also, it will be further beneficial to further carry out the upcoming projects. It will also act as a stress reducer. So, the correct answer is 'social activity' as per the explanation provided and the information given in paragraph 5.

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