Letter to Manager for Arranging Hotel Accommodation for Two Days Next Month IELTS General Writing Task 1

Letter to Manager for Arranging Hotel Accommodation for Two Days Next Month IELTS General Writing Task 1 is a letter writing topic. Candidates are asked to write a formal letter. Each of the three sample responses contains an introduction, a body, and a conclusion in three paragraphs. The letter must be brief and to the point.
For IELTS General Writing Task 1, letters can be written in formal, informal, or semi-formal styles. The candidates must complete the task in 20 minutes. Students can consider their preparation for the writings section from the IELTS Writing Practice Papers and enhance their writing skills effectively. IELTS writing score is marked based on band scores. The band scores range from 0 to 9.

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Topic: You are planning a 2-day work training outside your city next month. Write a letter to the manager of the hotel regarding accommodation arrangements for your visit.

In your letter, you should say:

1. introduce yourself and your company
2. ask availability of their rooms
3. tell him/her about the arrangement and needs.

Model Answer 1

Dear Sir,
I am Celina D’Souza, Administrative Manager from the ABC Company in New Delhi. Our company has arranged a 2-day training programme in an auditorium in the city. And I would like to inquire about accommodation arrangements that could be made in your hotel. We would have a total of 30 employees with us for whom we have arranged the training. Considering it to be a two-day training programme, I would like to provide you with the dates, being 7th and 8th of May, which is the next month. Since we are a group of 30 including both men and women in the crew, we would want each room to have two of the trainees. Considering that the season is full of bookings for corporate and familial accommodations, we’re requesting for the arrangements to be made one month in advance. Accordingly, a total of 15 rooms at the least would be required for us. However, if your hotel has a similar policy of accommodating guests and doesn't have 15 rooms available on the specified date. Then, we might be able to settle with 3 people sharing a room. Since it would be a training programme for two days, we would require breakfast and dinner facilities. However, lunch would be provided to the trainees in the place of the programme itself. Thank you for your time and interest. I would look forward to your response.
Yours sincerely
Celina D’Souza

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Model Answer 2

Dear Ma’am
I am Rhea Malhotra, Marketing Manager writing on behalf of the XYZ company. We have arranged for a two-day training programme in Kolkata for our newly recruited employees. I am writing this letter to inquire about making accommodations arrangements at your hotel and letting us know about the availability of rooms and facilities. I would like you to know that there would be a total of 20 employees for the company who would be provided training in the auditorium close to your hotel. Accordingly, we have planned for the two-day training programme for which 2 employees each need to be accommodated into one room. Considering that a lot of our corporate conferences take place at your hotel as well as our corporate clients also are accommodated in your hotel. I am looking forward to welcoming our new employees by accommodating them similarly. I would like to know about the availability of ten rooms for 20 employees in your hotel. Further, I would like to mention that breakfast and dinner need to be provided to the training employees at the restaurant of your hotel. While lunch would be arranged at the place of training hence, not to be worried about. The dates of the 2day training programme are arranged next month on 2nd and 3rd May. Hence, I hope all the arrangements could be made by your hotel pleasantly. Thank you for your time and interest and hoping to receive a positive response soon.
Yours faithfully
Rhea Malhotra

Model Answer 3

Dear Ma’am
I am Sanya Ahmed, Human Resource Manager from the ACD company. Next month we are having a two-day training program in Gurgaon for our newly recruited employees in the company. I am writing this letter to learn about making arrangements for accommodations at your hotel. And also, to know about the availability of rooms and facilities on the 4th and 5th of next month. There would be a total of 32 employees for the company who would be provided training in a hall near your hotel hence, we need accommodation at your hotel. Accordingly, we have planned for the two-day training program for which we would like 2 employees each need to be included in one room. Our company has collaborated with your hotel on numerous occasions in terms of accommodating our clients in the past. Thus, we would like you to make similar arrangements as well. I would like to know about the availability of 16 rooms for the same on those days. Further, I would like to know if breakfast and dinner facilities could be made possible by the hotel itself and any extra charges would be endured by the company. Hence, I hope all the arrangements could be made by your hotel as requested and it could turn into a pleasant stay. Thank you for your time and interest and hoping to receive a positive response soon.
Yours sincerely
Sanya Ahmed