Important Tips for Writing Reports Reading Answers

Feb 24, 2023

Important Tips for Writing Reports Reading Answers is a topic from the IELTS general reading test and contains 7 questions. The general question type of IELTS reading topic is such that one has to determine writers’ intention throughout the passage. Important Tips for Writing Reports Reading Answers has been taken from the book entitled Target Band 7: How to Maximize Your Score. The IELTS reading section allocates 20 minutes per passage to solve the given questions. Important Tips for Writing Reports Reading Answers contains questions in the nature of filling in the blanks. To practice reading papers, the candidates can refer to the IELTS practice test.

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Section 1

Read the Passage to Answer the Following Questions

Important Tips for Writing Reports Reading Answers

Your final submission after any project is the report. It gives a clear idea of your performance at the onset and during the task, thus making it valuable at appraisals.

At your workplace, always ensure that you follow the work-manual when it comes to report-writing. You are free to change the order and nature of some of the sections but make sure that you do not skip entire sections.

Draft a clear internal outline to ensure equal and systematic distribution of all tasks and that no resource is spent in repetitive work. At the same time, ensure that you have adequate time to review the work done by others and yourself. Furthermore, be open to any revisions in favor of the assignment.

Always be economical about the details you include in your report. A short, crisp report which does not beat around the bush is the best, as it provides a clear picture at first glance. At the same time, it must not be so objective that inference about the task, the team, or both, becomes difficult.

Avoid jargon. Using too many technical terms may confuse team members and even the person evaluating your report.

Always read your report prior to submission for absolute clarity and comprehension. You may perhaps identify undesirable confusions as you read yourself. Also, proofread for grammatical accuracies such as punctuation and capitalisation, spellings and tense.

Always use the past tense to evaluate reports, and the future tense to indicate possibilities of outcome or implementation for the future. Such content must necessarily be placed before or at the conclusion of your report. Use lucid writing to avoid any possible misinterpretation or distortion of facts.

Headers and bullet points can be used to organise different parts of the report. Formatting must be formal regarding font style and size.

Do not introduce new topics at the end of your report. It creates confusion.

Do not try to justify through the presented report. A good report is one which states facts and not arguments in favour of or against the topic.

Section 2

Questions 15-21

Complete the summary below

Choose NO MORE THAN THREE WORDS from the passage for each answer

Write the correct answers in the gap.

The report must include all the (15) ……….; however, the sequence can be altered in some. While a review of the work done is important, (16) ………. work should be avoided through fair distribution of tasks. A clear and to the point report is advisable over a lengthy but vague report. However, it should not be so short that it becomes impossible to draw an (17) ……….

Also, (18) ………. should be avoided to keep the report comprehensible for the assessor. Proper organization in a report is achieved through the use of (19) ………. and bullet points. Any suggestions for the future should be mentioned in, or before the (20) ………., but no new topic should be introduced at this point. Before submitting the report, reading it is of utmost importance to eliminate any ambiguity as well as to remove (21) ……… errors, for example, incorrect punctuation or tenses.

Question: 15

Answer: Sections
Supporting Sentence: You are free to change the order and nature of some sections but make sure that you do not skip entire sections.
Keyword : section
Keyword Location: Paragraph 2, 5th line
Explanation: The passage contains the warning to not skip the entire section but allows the liberty of only changing their order and nature. This means a report must contain all the sections as they can not be skipped only
their order and nature is subject to changes. We can infer that this caution relates to a report because the whole passage is dedicated to important tips for writing a report.

Question: 16

Answer: Repetitive
Supporting Sentence: Draft a clear internal outline to ensure equal and systematic distribution of all tasks and that no resource is spent in repetitive work.
Keyword : equal, distribution, tasks, repetitive
Keyword Location: Paragraph 3, 2nd & 3rd line
Explanation: The passage asks for drafting a clear internal outline which means reviewing the work and then it asks to ensure equality. We can say the fair and systematic distribution of tasks along with suggesting that no resources should be spent on repetitive work. This means the work that is repetitive should be avoided.

Question: 17

Answer: Inference
Supporting Sentence: A short, crisp report which does not beat around the bush is the best, as it provides a clear picture at first glance. At the same time, it must not be so objective that inference about the task, the team,
or both, becomes difficult.
Keyword : inference, short, difficult
Keyword Location: Paragraph 4, 2nd to 5th line.
Explanation: The passage highlights the merits of short reports as being able to provide a clear picture which lends the factor of objectivity to a report. Then in the very next sentence, the passage states that a report must not be so objective that drawing an inference becomes difficult. The objectivity of a report comes from its crispness and shortness. So, a really short report runs the risk of being too objective and thus rendering an inference impossible.

Question: 18

Answer: Jargon
Supporting Sentence: Avoid Jargon. Using too many technical terms may confuse team members and even the person evaluating your report.
Keyword : jargon, confuse
Keyword Location: Paragraph 5, 1st line
Explanation: the passage directly states that avoid jargon. The reason assigned for avoiding jargon in a passage is that due to the overuse of technical terms, it may become confusing for the members. Also, even the person that is evaluating the report. The question asks for avoiding something which is rendering the report incomprehensible for the assessor. So, the person mentioned to be evaluating your report is the assessor. The passage says that using too many technical terms will confuse them which means the report will not be comprehensible to the assessor.

Question: 19

Answer: Headers
Supporting Sentence: Headers and bullet points can be used to organize different parts of the report.
Keyword : headers, bullet points, organize, report
Keyword Location: Paragraph 8, 1st line
Explanation: the passage states the combination of headers and bullet points can be used to organize different parts of the report. In the question, the same thing is asked and that is what apart from bullet points can be used to achieve proper organization of the report. Also, the answer to that is headers because along with bullet points, headers are the only thing mentioned in the sentence. On the other hand, the passage talks about organizing different parts of the report which can be understood as organizing the report itself.

Question: 20

Answer: Conclusion
Supporting Sentence: Always use past tense to evaluate reports, and the future tense to indicate possibilities of outcome or implementation for future. Such content must necessarily be placed before or at the conclusion of
your report.
Keyword : future, conclusion
Keyword Location: Paragraph 7, 1st & 3rd Line
Explanation: the question seems to be asking that where should any suggestion for the future shall be mentioned in a report. The passage states that future tense should be used to indicate possibilities of outcome or implementation for future. Both these things form part of suggestion regarding future. So, the next sentence which says such content is presumed to be addressed to these suggestions for future because it's written in the same context. So, the location of such content is before or at the conclusion. Thus, all the suggestions for the future should be mentioned in, or before Conclusion.

Question: 21

Answer: Grammatical
Supporting Sentence: Always read your report prior to submission for absolute clarity and comprehension. You may perhaps identify undesirable confusions as you read yourself. Also, proofread for grammatical accuracies
such as punctuation and capitalisation, spellings, and tense.
Keyword : submission, grammatical, punctuation, tense
Keyword Location: Paragraph 6, 1st, 3rd & 4th line.
Explanation: the questions asks for reading before submission and fixing errors whose examples are given to be punctuation and tenses. In the passage reading before submission is suggested along with proofreading of grammatical accuracies. For example, punctuation, tenses, spellings, and capitalisations. So, proofreading is done to fix errors and here the grammatical proofreading is suggested which means the passage is indicating to fix grammatical errors. The given examples of punctuation and tense are also listed as examples of grammatical accuracies here.