How To Organise A Successful Business Conference Reading Answers

Feb 24, 2023

How To Organise A Successful Business Conference Reading Answers has 6 questions that are to be answered in 20 minutes. IELTS topic-How To Organise A Successful Business Conference Reading Answers deals with organizing a conference. How To Organise A Successful Business Conference IELTS reading question type has one kind of question. That is writing the right answer. Candidates need to skim through the passage for the best answer. How To Organise A Successful Business Conference Reading Answers help students to prepare for IELTS exams.They can also refer to IELTS Reading practice papers.

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Section 1

Read the Passage to Answer the Following Questions

How To Organise A Successful Business Conference Reading Answers

To start with

Advance planning is the key to a hassle-free conference. The key players of a successful conference are the delegates, so identify the audience and then tailor the programme you are planning to their particular needs.

Where and when

The date and venue should then be chosen. These are often interdependent, and when choosing the date take into account the timing of similar regular events which may clash. Also, consider holiday periods which may mean that people are away and so will not be able to attend.

When choosing a venue, check how easy it is to reach by train and plane etc. and the availability of parking for those driving. Visit the venue personally: consider the size of the main lecture hall and whether it is big enough for the anticipated number of delegates, then look into the potential of having breakout areas for separating into a number of groups for discussions. Then check whether there is a suitable lounge area for the tea/coffee breaks and an exhibition space for display stands if required.

Who

The next stage is to choose the speakers and invite them, making sure you give them ample notice so they are more likely to be available. Ask only those people that you know speak well. Do not try and speak yourself in addition to organising the conference, as this will be too demanding.

Contacting people

Let people know the date and venue by an early mailshot. This allows them, if they are interested, to put the date into their diaries. At the same time, contact all the speakers again, confirming their particular topic, the audio-visual aids which will be available and finding out their accommodation requirements. Ask them to provide a written summary of their presentation for distribution to delegates at the conference.

Final arrangements

Approximately 4-5 weeks before the conference, confirm the provisional numbers with the venue. Contact them again about two weeks prior to the conference to confirm final numbers, decide on menus and finalise the arrangements.

Prepare delegate packs to include a name badge, delegate list and programme. The venue should provide pads of paper and pens. Then prepare questionnaires for all delegates to complete at the end of the conference. Their responses will enable you to gauge the success of the conference and start planning the next one!

Section 2

Solutions and Explanations

Questions 15-20

Complete the notes below.

Choose ONE WORD ONLY from the text for each answer.

Write your answers in boxes 15-20 on your answer sheet.

ORGANISING A BUSINESS CONFERENCE

First steps:

- decide who the conference is for

- ensure the programme fulfils delegates’ requirements

Venue and timing:

- try to avoid scheduling the conference during 15 ………….... times or when other annual conferences occur

- check accessibility by different modes of transport

- choose a place with a large hall and also 16 ………….... spaces for smaller meetings

Speakers:

- choose appropriate speakers

- give the speakers as much 17 ………….... as possible

Communication:

- send out a mailshot to potential delegates

- confirm individual details with speakers, check if they will need accommodation and request a 18 ………….... of their presentation

Final tasks:

- give the venue precise numbers of attendees

- make sure each person attending receives information about the conference and a 19 ………… for identification

- use 20 ………….. to get opinions on the conference

Question 15.

Answer: holiday
Supporting Sentence: Also, consider holiday periods which may mean that people are away and so will not be able to attend.
Keywords: consider holiday periods
Keyword Location: Paragraph 2, line 3
Explanation: The second paragraph states that it is important to look for the dates on when the conference should be held. It is mandatory to avoid keeping it on holidays as people might not be available to come. Therefore holiday is the answer.

Question 16.

Answer: breakout
Supporting Sentence: then look into the potential of having breakout areas for separating into a number of groups for discussions
Keywords: then look into, breakout areas, groups for discussions
Keyword Location: Paragraph 3, line 4
Explanation: The third paragraph states that a venue with small breakout areas should be chosen for the conference. This is said because having them will create smaller spaces for small meetings or discussions. Therefore breakout is the answer.

Question 17.

Answer: notice
Supporting Sentence: The next stage is to choose the speakers and invite them, making sure you give them ample notice so they are more likely to be available.
Keywords: choose the speakers, give them ample notice
Keyword Location: Paragraph 4, first two lines
Explanation: The fourth paragraph states that we must make sure to give the speakers plenty of notice when selecting and inviting them so they are more likely to be available. Therefore notice is the answer.

Question 18.

Answer: summary
Supporting Sentence: Ask them to provide a written summary of their presentation for distribution to delegates at the conference.
Keywords: Ask them, a written summary
Keyword Location: Paragraph 5, last two lines
Explanation: The fifth paragraph states that we have to ask the speakers for a written summary of the presentation they are going to carry out. Therefore summary is the answer.

Question 19.

Answer: badge
Supporting Sentence: Prepare delegate packs to include a name badge, delegate list and programme
Keywords: Prepare delegate packs, a name badge
Keyword Location: Last paragraph, first line
Explanation: The last paragraph states that the persons attending the event must get clear information about the conference. And they must also get separate identification badges with their names on them. Therefore badge is the answer.

Question 20.

Answer: questionnaires
Supporting Sentence: Then prepare questionnaires for all delegates to complete at the end of the conference.
Keywords: prepare questionnaires, all delegates
Keyword Location: Last paragraph, lines 2-3
Explanation: The final paragraph states that the delegates must be given a questionnaire. That will get feedback about the conference which will help you to understand the effect of the conference and plan the next one. Therefore questionnaires is the answer.

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